Description of officer positions

The number of positions for each officer or committee is indicated in parenthesis. Elections take place in the spring semester. The semesters for which each officer or committee is active is indicated in parentheses following the position description.

Last updated on March 20, 2017

President (1)

The President acts as a graduate student representative at faculty

Advisory Council
meetings held at least once per month. The Advisory Council advises the Chair on departmental matters. The President serves as a liaison between faculty and graduate students and alerts the Vice President about upcoming votes to be held at faculty meetings. The President conducts BGSA meetings once each semester and organizes additional meetings as needed; assists officers in conducting polls of graduate students; coordinates the officers and committees of BGSA; ; sends a welcoming letter to incoming graduate students; and attends the beginning weeks of graduate orientation seminar.; (Summer, Fall, and Spring)

Vice President (1)

The Vice President acts as a graduate student representative at faculty meetings held at least once per month, polls graduate students before voting on issues during faculty meetings, and reports to BGSA as needed via the graduate student listserv. The Vice President also attends faculty Advisory Council meetings in the absence of the President and otherwise assists the President with duties. (Fall and Spring)

Treasurer/Secretary (1)

The Treasurer/Secretary administers and tracks BGSA account activity, presents a summary of funds at BGSA meetings each semester, and assists officers and committee members with activities that involve the use of BGSA funds. The Treasurer/Secretary also takes minutes during BGSA meetings and posts minutes to the graduate student listserv and BGSA website in conjunction with IT rep. In addition, the Treasurer/Secretary conducts BGSA elections in the spring. (Summer, Fall, and Spring)

Graduate Rep (1)

Representative is an active member of the faculty’s Graduate Committee, attends committee meetings held at least once per semester, and reports to BGSA as needed via the graduate student listserv. This committee assists the Graduate Coordinator in evaluating graduate program guidelines and tracking graduate student activity. The representative also assists the Graduate Admissions Committee in coordinating graduate weekend in the spring for prospective graduate students. (Fall and Spring)

Strategic Planning Rep (1, senior student)

Representative is an active member of the Strategic Planning committee and will attend meetings held at least once a semester. The committee will be charged with guiding the future of Biology for the next five years and beyond. The goal will be to create a living document outlining our vision for what we want Biology to become i.e., “what do we want UF Biology to be known for”. This vision includes research, teaching, culture, etc. (Fall (primary), Spring)

Curriculum Rep (1)

Representative is an active member of the faculty’s Curriculum Committee, attends committee meetings held at least once per semester, and reports to BGSA as needed via the graduate student listserv. This committee develops graduate and undergraduate curricula and also advises the Undergraduate Coordinator on undergraduate awards. Emphasis will be placed on the Integrative Principles class during Fall 2014 and Spring 2015. (Fall, Spring)

Space and Facilities Rep (1)

Representative is an active member of the faculty’s Space and Facilities Committee, attends committee meetings held at least once per semester, and reports to BGSA as needed via the graduate student listserv. This committee evaluates departmental space and facilities for research, teaching, offices, and meeting rooms. The representative also maintains the Graduate Student Lounge (628 Bartram) by keeping the room stocked with supplies (Fall and Spring)

Colloquium Rep (1)

Representative is an active member of the
faculty’s Colloquium Committee and reports to BGSA as needed via the graduate student listserv. The committee invites, advertises, and hosts the weekly department seminar speakers. The representative also coordinates nomination and voting for the graduate student invited speaker in the spring for the upcoming academic year. (Summer, Fall, and Spring)

Public Relations and Fundraising Rep (2)

Representatives are active members of the faculty’s Public Relations and Fund Raising Committee and report to BGSA as needed via the graduate student listserv. The committee coordinates department fundraisers and arranges events and presentations to publicize the department. The representatives also collate departmental news events (e.g., papers published, grants and awards received, etc.) and post them on the department web page each week. In addition, the representatives coordinate BGSA fundraisers such as t-shirt sales. (Fall and Spring)

IT Rep (1)

Representative is an active member of the faculty’s IT Committee and reports to BGSA as needed via the graduate student listserv. The committee coordinates departmental IT decisions. The representative also maintains the BGSA website and may also provide technical support for graduate students. Current set of skills required: Basic HTML and knowing how to use WordPress (Fall and Spring)

Greenhouse Rep (1)

Representative is an active member of the faculty’s Greenhouse Committee and reports to BGSA as needed via the graduate student listserv. The committee coordinates plant materials and space allocated to teaching and research. (Fall and Spring)

GSC Rep (2)

Representative (or Alternate) attends monthly UF Graduate Student Council meetings and reports to BGSA as needed via the graduate student listserv. Attendance is critical to maintaining our department’s eligibility for GSC travel and research grants. (Fall and Spring)

Green Rep and Green Team (4)

Representative acts as the liaison between the department and the UF Office of Sustainability and reports to BGSA as needed via the graduate student listserv. The rest of the team helps coordinating green initiative around the department (e.g., composting) (Fall and Spring)

URAP (3)

Officers coordinate the Undergraduate Research Assistant Program (see departmental page, BGSA page) each semester and coordinate the undergraduate research symposium at the end of the spring semester. (Fall and Spring) In addition to this, the officers also support the biology undergraduate coordinator and take part in BSC 3911, Principles of Undergraduate Research course.

Awards Committee (3)

The members of this committee, in conjunction with the appointed faculty members, will review nomination/applicant packets and select recipients of the annual graduate student teaching, paper, and service awards as well as the annual Riewald-Olowo research grants. (Fall and Spring)

Seminar Snack Committee (3)

The members of this committee will be responsible for purchasing snacks in bulk for our weekly department seminars and putting snacks out each week prior to departmental seminars. Members will coordinate with staff members (Karen Patterson and Susan Spaulding) who have volunteered to prepare coffee and hot water and clean up after the seminar to make sure refreshments are available for each seminar. (Summer, Fall, and Spring)

Welcoming committee (6)

The Welcoming committee will be in charge of the Welcome Back Fall Party as well as Recruitment weekend. The committee members will decide who will be assigned to each event or alternatively all 6 people will work on both events. Members will be in charge of applying for permits, appointing the proper individuals for supplying food, gathering money, organizing music, sending announcements, etc. For recruitment weekend members will be organizing (or appointing individuals) and/or leading field trips and the Saturday party. In addition, members will assist the graduate program assistant with organizing the Friday lunch. (Summer, Fall, Spring)

Zoocial (4)

The members of this committee coordinate the weekly department social held Fridays at 5pm by emailing an invitation to the department and purchasing, setting up, and cleaning up refreshments. Early in the spring semester two members of the new cohort will be chosen from the new graduate students cohort. It is the Fall committee members’ responsibility to decide amongst themselves which members are responsible for each semester or weeks, etc. (Fall, Spring)