BGSA meeting, 21 February 2014
The August Welcome Party: what we need to do, committee formation
We did away with this during the last election season, but we need to bring it back. Welcoming committee of 6 people Fall+Spring (Recruitment + Welcome party. It will be the committee’s job to decide who will be assigned to each event or if all 6 people will work on both.
Judit and Jessica will write this into the officer descriptions on the BGSA website.
August welcome party will be in the courtyard on a Saturday early Fall Semester. Having it on a Saturday will lead to fewer conflicts with rushes. Committee will be responsible for filling out the appropriate paperwork and recruiting help for various activities e.g., carding, serving alcohol, etc. Permits need to be in by the latest 2 weeks before our party.
Find event planning policies here, including a detailed event planning manual: https://www.studentinvolvement.ufl.edu/Event-Planning/Event-Policies
Recruitment weekend: how to improve, committee formation
Involved individuals (elected as “Welcome Committee” members) will organize field trips, activities (i.e. weekend parties), and the Friday lunch. Judit and Jessica will write this into the officer descriptions on the BGSA website.
Zoocial Committee
Zoocial will be composed of 6 individuals. It is the responsibility of the elected officers to determine which members will be assigned to the fall or spring semester or whether people will switch off each week. Judit and Jessica will write this into the officer description.
Fundraiser/Pint glasses: how to sell rest of glasses
Put pint glasses in newsletter? Try to sell them! Advertise them! Payment and shipping needs to be added if selling to alumni out of town. Sell pintglasses at zoocial when there is home brew beer (buy a pintglass, get the beer free). Sell them at URAP.
Plants in grad lounge
There are plants in the grad-lounge, we need to water them (there will be a sign)
URAP money
Jessica will chat with various Bio higher ups regarding where URAP prize money is coming from i.e., BGSA or Bio.
BGSA grant ideas
We are constantly fundraising. Our goal is to be able to fund two new grants:
- Fund undergrad research?
- Fund disciplinary research?
- Fund publication cost?
Fundraising: T-shirts logo vote, to do
Flyers, ideas by Anya and Kelly
We got 200 dollar credit from Dragonfly, so we are going with them, they have price match too.
Voted on 3 best designs.
Departmental hires and departmental hire lunches
How to increase participation, lunch options
Krishna Lunch? Grab tickets the day before
BGSA officer elections
Must be organized and implemented (Election season starts at the end of March).
New Biology Chair and you.
Marta Wayne wants to meet with students at 4 PM, Monday (2/24/14) about being new chair in Carr 222 (formerly Zoo Library).